Biobank activities are primarily managed through an external digital application that enables the administration and search for samples, covering the entire process, from the arrival of the sample at the biobank to the subsequent service to researchers and doctors. Biobank managers use the application to design storage facilities, create sample collections, define procedural protocols, and retrieve samples based on a range of criteria. Technical staff use the system to register samples after physical receipt and manage data logs. Researchers and clinicians are also able to update their collections, initially configured by biobank managers, and complete relevant data entries.

A core function of the biobank is the utilisation of stored samples and their associated data. Researchers or doctors request the data regarding the samples to the biobank management team, who then use the application to carry out searches using different criteria by configuring the application’s parameters. The resulting information is manually collected into catalogues and shared with the requestor.